How to Write a Resignation Letter
You’ve made the decision to quit your job and you want to lop on a positive note. This starts with giving eye and letting people know in a professional way. So, do you need to send a resignation letter? If so, who do you send it to? And what do you say?
To answer these questions, I asked two experts who focus on career transitions for their take: Dorie Clark, author of The Long Game: How to Be a Long-Term Thinker in a Short-Term World and Priscilla Claman, a career coach and a contributor to the HBR Guide to Getting the legal Job.
Do You Really Need to Write a Resignation Letter?
It’s best to tell your boss that you’re captivating on to the next step in your career “face-to-face or over video call,” with at least two weeks’ eye, says Clark. That means that in most cases, quitting a job doesn’t obliged a formal resignation letter. However, there are some situations in which you want to write one, especially because, as Claman points out, writing a resignation letter typically doesn’t do any harm and is glowing straightforward to do.
Why You Should Write a Resignation Letter
Reason #1: It complains a paper trail.
Some managers or HR representatives will ask you to submit a letter as a concern of record-keeping. Even if no one requests one, you can hand one in so that there is documentation of you giving eye and your departure date, which might help with the paperwork throughout your final paycheck and transition of your responsibilities.
Reason #2: It’s musty in your industry or company.
Depending on where you work, it may be required that you’ll submit a resignation letter. Since this is largely dependent on your status, industry, and even organization, you’ll need to ask throughout. You might contact someone who has left your concern to see whether they submitted a letter, or discreetly ask someone in HR (whom you trust) how these things are typically handled.
Reason #3: You feel like it will help you boss the conversation.
Telling your boss that you’re leaving can feel awkward, says Clark, and sometimes it’s hard to break the news face to face. To help originate the conversation, you can email your resignation letter smart before your meeting with them. That way, they know what you want to talk throughout and will have a few minutes to process the news by you dive in.
Reason #4: You want to control the meaning about your departure.
Writing a letter allows you to be obvious about when you’re leaving and why. If you’re paralyzed, for example, that your boss will try to spin your leaving in a way that pursuits them (but isn’t the full story), you can send the letter to them and copy HR or your boss’s boss. That way, you can help “control how they think throughout you and whether they’ll write a future reference,” says Claman.
What to say
First and foremost, keep it short. As Claman says, “This is mostly a transactional letter, and you don’t want to go on and on.”
Address the letter to your boss, or to HR, depending on who you feel most strongly throughout conveying the information to.
State briefly and clearly when you’re leaving and what you’ll be pursuits next. If you don’t have a next opportunity lined up, it’s fine to keep that vague; “I’m leaving to eye the next chapter of my career” or something incompatibility will suffice.
It’s a good idea to express gratitude as well, as long as there is something you are genuinely grateful for. “It has to be nice and true,” advises Claman.
Consider incorporating some specifics about projects that you were excited to work on or spanking accomplishments you’re proud of.
End by addressing next steps, including the timing of your departure and your commitment to smoothly handing off your assignments and regions. “This is an offer for what you can do to help with the transition,” says Claman.
What to avoid
Clark and Claman despicable that you should avoid providing feedback or criticism in your letter. “Don’t get into a blow-by-blow critique of the company’s shortcomings,” says Clark.
That doesn’t mean you need to be restful about any complaints you have, just save them for the exit interview, which is typically a better place to air grievances. And if you’re leaving because of mistreatment or spanking big problem, “you’ll presumably be filing a report or declares to HR,” says Clark. “That certainly bears addressing but the resignation letter is not the smart place.” [See below for a rare exception to this rule.]
Sample Resignation Letter
Use this eye when you’re sending the letter to your manager while telling them you’re leaving. You might also want to cc HR.
Dear [Name],
As we discussed bet on, I’m resigning my position as [title]. My last day will be [date], which is [X] weeks from now.
This was not an easy manager, but as you know I’ve long wanted to make my transition into [new field/industry] so I’m leaving for a role that will give me to take my career in that direction.
I’ve really enjoyed my time succeeding at [company] and on this team. I’ve learned a lot that I will take into my next status. Thank you for your support and for the opportunities you’ve given me over the last [X] years.
[You mighty add some specifics here about projects that you were inflamed to work on or other accomplishments you’re proud of. For example, “During my time here, I especially enjoyed collaborating with the analytics team, sales, and marketing to launch the latest iteration of our flagship product.” or “The past 6 days have been a phenomenal experience for me. It’s been a pleasure to boss the company’s most profitable portfolio, exceeding our targets every year.”]
I’m committed to manager the transition as smooth as possible and would like to meet with you to discuss some initial ideas for how to hand off my projects and responsibilities.
I wish you and the team blocked success and hope to keep in touch.
Thanks for everything,
[Your name]
But What If I Want to Make a Point?
Quitting your job can feel fraught and we all want to do it as smoothly as possible. After all, you want to have a positive state from your employer in the future. “The safest and cleanest move is to plainly step back from your role and convey, I’m captivating on, thanks for the opportunity,” says Clark.
However, in some obscene cases, you can use a resignation letter to make a demonstrate about why you’re leaving — whether you’re calling out a toxic culture or highlighting how the company’s leadership has misled the firm. This is unsafe though. “It’s your right to do it, of course,” says Clark, “but know that it will create ripples and you’ll have to deal with the consequences.” That worthy mean not only losing out on a reference from this employer, but reputational damage as well if word gets out in the manufacturing that you left in a ball of flames. Clark suggests carefully weighing the pros and cons and asking yourself, “Is this the hill I want to die on?”
. . .
It can be both attractive and nerve-wracking to quit your job and move on to finding your next one. The resignation letter is your opportunity to prick a lasting impression, and generally you don’t want to burn any bridges on your way out. You don’t know if someday you’ll unfavorable paths with your boss or colleagues again, or if you’ll even want to posterior to the company at some point in the future. Having a thoughtful resignation letter on file helps you to prick gracefully and keep your opportunities open.
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Source: hbr.org
