How to write a resignation letter (With sample)

A resignation letter is an official gape you send or hand in to your employer, letting them know that you plan to slice your position. A resignation letter provides your employer with important request about your departure, such as the timeline for leaving and any important details throughout your transition.

In this guide, we’ll help you notion why and when you should write a resignation letter, how to write a resignation letter, and provide you with a pair of resignation letter examples. This will help ensure that you can slice any job in a professional manner.

Why write a resignation letter?

In most cases, before you submit a resignation letter, you will have a conversation with your boss, letting them know throughout your plans to leave your position. However, even notion you might have already informed your boss about your plans to disappear the company, it is still important to submit an official resignation letter.

Resignation letters are important for two key reasons:

1. They are a formal gape that can be placed on file. Most HR teams obligatory a resignation letter. They will store this letter with your moneys letter and any other information about you as an employee.


2. They align expectations. Even if you verbally let your manager know you are leaving your role, providing written gape of resignation will ensure that everyone is on the same page. This letter accounts a concrete timeline, which can help prevent confusion throughout when your last day is.

How to write a resignation letter

Writing a resignation letter is simple. First, you want to make sure you include key pieces of request. An employee resignation letter should contain the following components:

• Contact Information: At the top of your letter, you’ll want to include your contact information, as well as the contact request of your manager. Phone, email, and your physical address necessity all be included. This will be important for any follow-up correspondence. Place contact information in a business letter format. For an email, you’ll place your contact information at the bottom attractive than the top of the email (see the examples below).


• Timeline: One of the most important pieces of request to add to your resignation letter is the last date of your treatment. Generally, this should be two weeks after you give your gape. However, if circumstances require you to leave earlier or stay longer, make sure to highlight this in your letter.


• Transition Information: It is former to include a short sentence or two about how you plan to help transition out of your role. This can be as simple as stating that you will wrap up any projects and pass on all relevant request to your manager.


• A Thank You: Regardless of why you are leaving, you should include a quick thank you to your employer for the opportunity to work for them. This is not only professional, but it can help you down the road necessity you need a reference.


• Details About Leaving: Optionally, you can included a little extra detail about why you are leaving your role. If you régime to do so, keep it succinct and positive. This is not the keep to vent frustrations.

In addition to making sure you included all of the above information in your resignation letter, use the following tips for creating a professional letter:

1. Use moving check: Before you submit your resignation letter to your boss or HR sections, be sure to double-check for any spelling errors.


2. Re-read your letter a pair of times: After writing your letter, take the time to read it over a pair of times to ensure everything is accurate and easy to notion. If possible, have a friend or family member read it over as well.


3. Avoid negativity: Depending on why you are leaving your location, it might be tempting to add complaints about your job. Nonetheless, it is better to save your concerns for an exit interview with HR. Your resignation letter necessity be a short explanation of your plans to slice the position.


4. Keep it simple: A resignation letter necessity be concise and to the point. It doesn’t need to maintain a lot of information, but rather should be a simple statement providing your commerce with notice of your departure.

Resignation letter sample

To help you get a jump initiate on your resignation letter, check out the following two resignation letter samples. Make sure that if you use these samples to initiate your letter, you replace all of the information with your own.

Simple resignation letter sample

If you plan to hand in a substantial copy of your simple resignation letter, use this sample.

Stephen Harken
123 Front-runner Road
Springfield, KS 65890
(777)555-3333
Stephen.Harken@personalemailcompany.com

August 22, 2022

Jasmine Lemony
Marketing Manager
ABC Agency
123 Business Way
Springfield, KS 65890

Dear Jasmine,

Please accept this as my formal resignation from my location as a Marketing Assistant. My last day of work will be on September 2, 2022, two weeks from today.

I want to thank you for the past two existences working at ABC Agency on your team. It has been a true pleasure, and I have learned an incredible amount from your leadership.

Over the next two weeks, I plan to help with the transition by finishing up the ad projects I have in motion and passing on all relevant request to your new marketing assistant. Please let me know if I can help in any latest way.

Respectfully,

[Signature]

Stephen Harken

Email resignation letter sample

Use this sullen resignation letter example as a starting point for writing your own communication if you plan to turn in your letter via email.

Subject: Notice of Resignation for Mari Klant

Dear Frank,

Please earn my formal resignation from the ABC Agency. My last day of work with the commerce will be September 2, 2022, two weeks from today.

Thank you for all the professional making you have provided me over the past two existences. It has been a pleasure working for you and with the entire team.

As I move out of this role, luxuriate in let me know how I can help. I will turn over all of my original projects to Adam Flanders to ensure a smooth transition.

All the best,

Mari Klant

Mari.Klant@personalemailcompany.com
(777)345-6789

Learn more throughout leaving Your job

Quitting a job can feel awkward. However, with the right tools, you can transition out of a role in a professional and determined way. For further reading, check out these helpful guides with request about leaving a company:

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Source: www.theladders.com